PRESENTATION GUIDELINES

Session Guidelines
The sessions are 90 minutes long and include two, three, or four papers.  Depending on the number of papers in the session, the time should be divided equally for each presentation, allowing about five minutes after each one for questions.

Session Chair Guidelines
If you are chairing a session, please follow the guidelines below:

• Contact the speaker before your session starts.
• Check the equipment in the room.  If something does not work or if anything else is needed, contact the PICMET volunteer responsible for your room.
• Introduce each speaker.
• Coordinate the time allocated to each speaker so that each has about equal time, allowing about five minutes for questions from the audience. 
• Fill out the Session Summary Form and leave it on the table in the room. (The form will be given to the session chair by the PICMET volunteer at the beginning of the session.)

Speaker Guidelines
If you are presenting a paper, please follow the guidelines below:

• Introduce yourself to your session chair, and provide him/her with a brief background statement that he/she can use in introducing you to the audience.
• Divide the 90 minutes by the number of papers in your session so that every speaker in the session has approximately the same length of time.
• Allow about five minutes for questions from the audience after your presentation.
   

AUDIO/VISUAL EQUIPMENT

Each session is equipped with a computer, an LCD projector and screen so you can just bring your presentation slides in USB drive and using our computer. If for some reasons you need to use your own laptop, please be advised that you need to bring any adaptors that will be fitted into VGA standard connection. All of our projectors have standard VGA port. Also please make sure that you have adaptor to connect to USA electric port if your connection port is not so. For more information you can get from here .  The Kaimuki 2 on the 2nd floor is designated as the Authors Room.  If you need information or assistance about anything else concerning the conference, volunteers in the registration area will try to help you. Screen, projector and computer will be available in every break-out room

WiFi

WiFi for Internet connections will be provided on the 2nd floor foyer to give you the opportunity to check your e-mail and to send messages.  

PICMET VOLUNTEERS

PICMET Volunteers wearing Aloha shirts with the PICMET button will assist the participants throughout the conference.  If you need help in locating the room where your session will be held or finding a replacement bulb for the projector, for example, you can contact the PICMET Volunteers.  They will do their best to help you.  If you need information about anything else concerning the conference, a volunteer in the registration area will try to help you.