General Guidelines

SESSION AND PAPER DESIGNATIONS

 The sessions are identified by a four-digit code as follows:

 First digit                    M: Monday
 shows the day            T: Tuesday
                                     W: Wednesday
                                     H: Thursday

 Second digit             A: 08:00-09:30
 shows the time         B: 10:00-11:30
                                    C: 11:30-13:30
                                    D: 13:30-15:00
                                    E: 15:30-17:00
                                    F: 17:30-19:00

Third and fourth digits   01:  Pavilion-East
show the room               02:  Pavilion-West
                                        03:  Broadway-1
                                        04:  Broadway-2
                                        05:  Broadway-3
                                        06:  Broadway-4
                                        07:  Forum
                                        08:  Council
                                         09:  Directors
                                        10:  Studio
                                        11:  Executive
                                        12:  Senate
                                        13:  Galleria-1
                                        14:  Galleria-2
                                        15:  Galleria-3
                                        16:  Parlor-A
                                        17:  Parlor-B
                                        18:  Parlor-C

Presentations in each session are given consecutive numbers following the session number.  For example, paper TD-05.2 is the second paper on Tuesday at 13:30 – 15:00 in Broadway-3.

 
PRESENTATION GUIDELINES

 Session Guidelines

The sessions are 90 minutes long and include two, three, or four papers.  Depending on the number of papers in the session, the time should be divided equally for each presentation, allowing about five minutes after each one for questions.

 Session Chair Guidelines

If you are chairing a session, please follow the guidelines below:

  • Contact the speaker before your session starts.
  • Check the equipment in the room.  If something does not work or if anything else is needed, contact the PICMET volunteer responsible for your room.
  • Introduce each speaker.
  • Coordinate the time allocated to each speaker so that each has about equal time, allowing about five minutes for questions from the audience. 
  • Fill out the Session Summary Form and leave it on the table in the room. (The form will be given to the session chair by the PICMET volunteer at the beginning of the session.)

 Speaker Guidelines

If you are presenting a paper, please follow the guidelines below:

  • Introduce yourself to your session chair, and provide him/her with a brief background statement that he/she can use in introducing you to the audience.
  • Divide the 90 minutes by the number of papers in your session so that every speaker in the session has approximately the same length of time.
  • Allow about five minutes for questions from the audience after your presentation.

 
AUDIO/VISUAL EQUIPMENT

 Each session is equipped with an LCD projector and screen.  The Plaza Suite on the Plaza level is designated as the Authors Room.  If you need information about anything else concerning the conference, volunteers in the registration area will try to help you.

 
E-MAIL

Computers with Internet connections will be provided on the Plaza level to give you the opportunity to check your e-mail and to send messages. 


PICMET VOLUNTEERS

PICMET Volunteers wearing white polo shirts with the PICMET logo will assist the participants throughout the conference.  If you need help in locating the room where your session will be held or finding a replacement bulb for the projector, for example, you can contact the PICMET Volunteers.  They will do their best to help you.  If you need information about anything else concerning the conference, a volunteer in the registration area will try to help you.